Privacy Policy

Southampton Football Club Future of Football Challenge powered by Yolo Group and Sport Republic

Privacy Policy

This is the privacy policy for “Southampton Football Club Future of Football Challenge powered by Yolo Group and Sport Republic” (the Programme).

The Programme is organised by DIGITAL PATH OÜ (the Organiser of the Programme) with REDDIGITAL OÜ (Yolo Group) and SPORT REPUBLIC UK LTD (Sport Republic) as branding partners (jointly as the Partners), in conjunction with THE SOUTHAMPTON FOOTBALL CLUB LTD (the Sponsor of the Programme).
Any reference to we, us or our in this policy is a reference to the Organiser unless otherwise stated.

We are committed to respecting the privacy of users of the Programme registration and application forms on the F6S website (the Application Form) and applicants to the Programme. The following statement explains our policy regarding the personal information we collect from you in connection with your use of the Application Form and the application process.

The DIGITAL PATH OÜ is a company incorporated in Estonia, with registered number 14596723 whose registered office is at Pille tn 9/3-53, Tallinn 10138, Estonia.

The SOUTHAMPTON FOOTBALL CLUB LTD is a professional football club and company registered in England and Wales with company number 53301. The Sponsor’s registered office address is St Mary's Stadium, Britannia Road, Southampton, SO14 5FP.

The SPORT REPUBLIC UK LTD. is a London-based investment firm in the sports and entertainment industry registered in England and Wales with company number 13790702 whose registered office is at 11th Floor, 200 Aldersgate Street, London, United Kingdom, EC1A 4HD

The REDDIGITAL OÜ, a part of the Yolo Group, is a company incorporated in Estonia, with registered number 14628699, whose registered office is at Suur-Patarei 13, Tallinn 10145, Estonia

1. Applicability Of This Policy

  1. This policy applies to any person accessing our Application Form and to any person submitting an application to participate in the Programme. This policy does not apply to participation in the Programme itself, which is governed by separate terms which will be notified to you if you are invited to participate.
  2. The Organiser, the Partners and the Sponsor are separate entities, and each is separately responsible for how it deals with your personal information.
  3. Where you submit an application, this privacy policy applies in addition to our application terms.
  4. Applications are made through the website. The F6S website has its own privacy policy which describes how F6S may use your personal information. If you decide to use the F6S website you should review F6S’s policy in addition to our own policy. Please note that we are not responsible for the user account that you have registered with F6S.


2. Personal Information

  1. In the course of using our Application Form, completing and submitting an application form and participating in the selection process you may provide us with personal information about you such as your name, address, date of birth, telephone numbers (including mobile number), e-mail address, country of residence, video pitch (personal information).
  2. We are committed to protecting your privacy, and will only use your personal information in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR).
  3. To properly complete our application form we require you to provide some basic data about yourself. This is information that we consider necessary or desirable so that we can properly consider your application. If you do not agree to us holding this information about you, please do not complete an application.
  4. In completing the application form or participating in the application process you may choose to provide further information about yourself, team members or other associated people. It is entirely your decision as to whether you provide this type of information to us and you should only provide this information if you are comfortable with us storing it and using it to process your application as described in this privacy policy.
  5. You are entitled by law to ask for a copy of your personal information at any time. Please contact us using the details in paragraph 13. You are entitled to ask us to correct or update your personal information at any time by contacting us by e-mail ([email protected]) or at the address above.

3. Personal Information Relating To Other People

  1. It is possible that during the application process, for example whilst completing the application form or participating in pitch event, you may provide us with personal information relating to other individuals, such as team members or other people involved in your business or business idea.
  2. Where you do provide us with personal information relating to other people, it is essential that you:
    1. inform those people that you will be providing their personal information to us;
    2. provide them with a copy of these terms so that they are aware of how their personal information may be used and their rights in respect of it.
  3. You agree to indemnify us for any claim, fine or penalty that we may suffer (including any associated costs or expenses that we incur) as a result of your failure to comply with paragraph 3.2.


4. Uses Made Of The Information

  1. We (and our representatives) may use your personal information for the purposes of:
    1. responding to any enquiry that you submit to us (whether via our Application Form enquiry form or otherwise);
    2. considering your application to participate in the Programme, including sharing such Personal Data provided by you to the Partners and/or the Sponsor where necessary for the Partners and/or the Sponsor to participate in the selection process for the Programme;
    3. completing due diligence on you and your business or business idea (and, where appropriate, on your team or company);
    4. evaluate you and/or team competences and capacity to deliver the solution through the Programme;
    5. making arrangements with you to attend and participate in pitch event (either online or on-site);
    6. promoting the Programme;
    7. ensuring that our Application Form is presented in the most effective manner for you and your computer;
    8. notifying you about a change to the Application Form or the application process.
  2. We may also contact you regarding investment or commercial opportunities that we consider may be of interest to you. where we consider that a company or investor we are working with might be interested in learning more about you and your business or business idea it may pass non-personal information (such as information about your business) onto that company or investor.
  3. If that company or investor is interested in learning more about you then the Organiser or the Partners may request your permission to pass your personal information onto that company or investor, but will not pass your personal information on unless and until you have agreed to this.
  4. If you do not want us to contact you or pass your personal information on in the way set out at paragraph 4.2 you can “opt out” by contacting us as described in paragraph 13.
  5. Non-personal information that you submit may also be used for analytical or reporting purposes and anonymised reports may be published or otherwise provided to third parties.
  6. Please be aware that any part of pitch event, including the pitches and the interviews, may be recorded and a copy of any recordings we make may be publicised and circulated as we consider appropriate.
  7. By using and completing the Application Form and participating in the application process, you are aware that we may use your personal information in the way described in this privacy policy. You have the right to ask questions or request information about data processing at any time, which you may do by contacting us as described in paragraph 13.


5. Disclosure Of Your Information

  1. By applying you are aware that we (and our representatives) may disclose your personal information to third parties:
    1. for completing due diligence on you and your business or business idea (and, where appropriate, on your team or company);
    2. to help find investment and commercial opportunities for you, as described in paragraph 4.2;
    3. in publicity material, as described in the application terms;
    4. to suppliers involved in the operation of the Programme, for example the operator of the venue where pitch event is held (if not online event) to make arrangements regarding your attendance or a creative agency involved in publicising the Programme. In case our suppliers are located outside the EU/EEA or UK territory and the provided service requires personal data transfer, we make sure that sufficient personal data protection safeguards are in place (Standard data protection clauses issued by the European Commission) to protect your personal data on the same level with the GDPR;
    5. if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply such other terms as apply to our relationship, or to protect the rights, property, or safety of our customers, ourselves or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction;
    6. if we determine that such disclosure is necessary in connection with any investigation or complaint regarding your use of the Application Form or your application; and
    7. in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  2. We may also share your personal information between them and with other companies in the Sponsor’s group for the purposes of assessing and processing your application and arranging your participation in pitch event.


6. Incomplete Applications

  1. The F6S website offers you the opportunity to save incomplete applications prior to submission. It is important to be aware that where you save an incomplete application under you registered account, we can access that application and the information within it, even if you have not submitted it. It is therefore important that you do not save any information in the application form that you would not be comfortable with us seeing.
  2. If your application remains unsubmitted after the closing date we may nonetheless access your application and consider admitting it to the application process even though it was not submitted. By starting an application you agree to us doing this. If we do decide that we are prepared to consider accepting your application we will let you know, and you will then be able to decide whether you want to proceed with it.


7. Retention, Updating, And Removal Of Your Personal Information

  1. Where you provide us with personal information during the course of your usage of the Application Form or during the application process we may retain this information for future use, including:
    1. to speed up your future use of the Application Form;
    2. for record keeping and compliance purposes;
    3. for exercising our rights set out in the application terms; and/or
    4. to contact you about investment and commercial opportunities that may arise in future.
  2. The duration for which we retain your personal information will differ depending on the type of information and the reason why it was submitted. The applications, video pitches, pitch event recordings etc. are held for three years after the end of the Programme for the purpose of possible legal claims. In some cases, personal information may be retained on a longer term basis: for example, personal information that we need to retain for accounting purposes will normally be retained for seven years in accordance with regulatory requirements.
  3. You are responsible for ensuring that the personal information that we hold about you is accurate and up-to-date, and you should check it on a regular basis. Until the closing date you will be able to update information via the application form on the F6S website, so where this personal information changes you can update it yourself. Following closure of the application process, or if you are otherwise unable to do this, you can contact us using the details in paragraph 13 and, where appropriate, we will update the relevant personal information for you.
  4. If you want to withdraw your application at any time please contact us. Your withdrawal will result in the deletion of some of the personal information that we hold about you, but we may still retain some personal information, for example for record keeping purposes. Please note that we do not have the ability to close your F6S account or to delete all of the information that F6S may hold about you. You should contact F6S with any queries in this regard.
  5. You may in certain circumstances be entitled to request the erasure of personal information that we hold on you. To make a request of this nature, please contact us, providing full details of the personal information you want to be erased. We will consider all requests upon receipt and confirm to you whether we were able to delete your personal data within 30 days.
  6. Please be aware that the erasure of personal information that we hold about you may affect our ability to provide the Application Form and/or process your application and in some cases our acceptance of an erasure request may require us to cease considering your application.


8. Cookies

  1. The F6S website may use “cookies” to keep track of your visit and to help you navigate between sections. A cookie is a small data file that certain websites store in your device’s memory when you visit such websites. Cookies can contain information such as the pages you have visited.
  2. You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If, however, you select this setting you may be unable to access certain parts of the F6S website.
  3. We have no control over cookies placed on your device by F6S.


9. Log Files

  1. In common with most websites, the F6S website may log various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring / exit pages and date / time stamp.
  2. We have no control over log files created by F6S.


10. Responsibility For F6S Website And Other Third-Party Websites

  1. Your application must be submitted via the F6S service. Please note that we are not associated with F6S (other than using its service to process applications) and we are not responsible for its website in any way. If you do choose to submit an application via the F6S you should ensure that you are agreeable to its terms of use and privacy policy and that you are comfortable with the security features that it has in place.


11. Issues And Complaints

  1. In the unlikely event that you have any concerns about how your personal information is being used, please contact us as described in paragraph 13. This includes situations where you want to request the rectification or erasure of your personal information, restrictions to be placed around how we use your personal information, or to object to a particular use.
  2. If you make a request/complaint about our handling of your personal information, it will be dealt with in accordance with our request handling procedure.
  3. Your request/complaint will be reviewed by our employee within 30 days.
  4. If you are dissatisfied with the response to our initial review you may request that your request/complaint be revisited.
  5. We will endeavour to provide a full response within the relevant review period. However, in some cases further investigation may be necessary (for example, you may submit a request/complaint to us but it may have to discuss certain aspects of your request/complaint with the Partners or the Sponsor or vice versa).
  6. If we cannot provide a final response within the relevant review period then we will provide an initial response acknowledging your request/complaint, explaining the reason for the delay and giving an estimate as to when a full response can be provided, and will aim to provide that full response as soon as we reasonably can following the expiry of the relevant review period but not later than 90 days after the initial request/complaint was submitted. 
  7. If we are unable to resolve your request/complaint you may make a complaint to the Data Protection Inspectorate. Please see the website for more information.


12. Changes To The Privacy Policy

  1. We reserve the right to alter this privacy policy at any time. Such alterations will be posted on the Website by us (if you have submitted an application we will also send you a copy of the updated policy using the details you have provided to us).
  2. It is important that you read any alterations as and when they are posted on the Website by us and should you object to any alteration, please contact us as described in paragraph 13.


13. Contacting Us

  1. If you have a general query about this policy or the handling of your personal information, or if you have an issue regarding the use or retention of your personal information by the Organiser, please contact the Organiser at [email protected].


14. Further Information

  1. We hope that the contents of this privacy policy address any queries that you may have about the personal information we may hold about you and how we may use it. However, if you do have any further queries, comments, requests or complaints, please contact us as described in paragraph 13 above.
  2. Whilst this privacy policy sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Data Protection Inspectorate’s website.